Project Plan-Phase 2: Week 6 Risk Management and Human Resource Management Plans

Guidelines and Scoring Rubric

Purpose

The process of project management has five phases, 1) design/initiation which you just completed, 2) finalizing your plan before implementation which you will do now, 3) implementation, 4) monitor and control and finally, 5) evaluation and lessons learned as well as knowledge transfer.

 

During phase 2 – finalizing the project plan, you will continue to create the tools and documents you will need when you implement your project as the project manager in phase 3.

 

Week 4: Deliverables and Critical Success Factors (CSFs)

Week 5: Work Breakdown Structure (WBS) and Gantt Chart

Week 6: Risk Management and Human Resource Management Plans

 

Week 7: Communication Plan

 

Week 8: Develop a PowerPoint presentation you will present to your team and all stakeholders to get everyone ready for implementation of your project next term.

 

In this assignment, students document, track and manage project’s risks and utilization of human resources. The risk management will be accomplished through the use of a Risk Register chart.

Using the Risk Register is a way to identify, document and manage all of the risks associated with a project. The chart details provide an easy way to scan for level of risk, status, potential responses, who is responsible for the risk in addition to the project manager or other details needed to manage the risk. This is a great way to keep everyone informed when this document is presented at the weekly team meetings and in communication with all stakeholders.

Another key tool is called the RACI chart which helps you identify who is responsible, accountable, consulted, or informed for each major project task. The RACI (responsible, accountable, consulted, informed) chart will help manage and track utilization of human resources; this facilitates monitoring and control as well as provides one means of communication. It documents and makes it clear who is responsible for bringing the task to completion, on time, on budget.

Due Date: Sunday 11:59 p.m. MT at the end of Week 6.

Total Points Possible: 100

Requirements – Project Plan-Phase 2: Week 6 Risk Management

1. Complete the Risk Register and RACI documents for your project. Attach as appendices to a professional, scholarly paper.
2. Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition.

Preparing the paper

1. All project risks must be identified and added to your risk register following the example. Attach as appendices to a professional, scholarly paper.
2. The RACI chart must provide the responsibility, accountability, consulted, or informed status for each member of the team for all major project tasks following the RACI example. Attach as appendices to a professional, scholarly paper.
3. Ideas and information from professional sources must be cited correctly using the current edition of the APA manual.
4. Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing.

Category	Points	%	Description
All of the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as an appendices to a professional paper	45	45	All of the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as an appendices to a professional paper
RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper	45	45	RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper
Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition. Professional paper follows guidelines for Writing a Professional Paper.	10	10	Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition. Professional paper follows guidelines for Writing a Professional Paper.
Total	100	100	A quality assignment will meet or exceed all of the above requirements.

 

Grading Rubric

Assignment Criteria	Exceptional   (100%) Outstanding or highest level of performance	Exceeds   (88%) Very good or high level of performance		Meets   (80%) Competent or satisfactory level of performance	Needs Improvement   (38%) Poor or failing level of performance		Developing   (0) Unsatisfactory level of performance
Content   Possible Points = 90 Points
All of the project risks are identified, and the details are entered into the risk register appropriately, following the example format. Documents are attached as appendices to a professional paper	45 Points	40 Points		36 Points	17 Points		0 Points
	All of the project risks are identified and the details are entered into the risk register appropriately, following the example format. Documents are attached as appendices to a professional paper	Most of the project risks are identified and the details are entered into the risk register appropriately, following the example format. Documents are attached as appendices to a professional paper		Some of the project risks are identified or the details are not entered into the risk register appropriately, or entries do not follow the example format. No professional paper is included	Few of the project risks are identified or the details are not entered into the risk register appropriately.		Entries do not follow the example format.
RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as appendices to a professional paper	45 Points	40 Points		36 Points	17 Points		0 Points
	RACI chart shows all major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper Project Plan-Phase 2: Week 6 Risk Management	RACI chart shows most of the major project tasks with the responsibility, accountability, consulted, or informed status for each member of the team, following the example provided. Documents are attached as an appendices to a professional paper		RACI chart shows some of the major project tasks without the responsibility, accountability, consulted, or informed status for each member of the team or entries do not follow the example provided. Professional paper not included	RACI chart shows few of the major project tasks without the responsibility, accountability, consulted, or informed status for each member of the team.		Entries do not follow the example provided.
Content Subtotal							_____of  90 points
Format   Possible Points =  10 Points
Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition. Professional paper follows guidelines for Writing a Professional Paper.	10 Points		9 Points	8 Points	4 Points		0 Points
	No grammar, spelling, punctuation, reference, citation, or APA errors Professional paper follows guidelines for Writing a Professional Paper.		1 total grammar, spelling, punctuation, reference, citation, or APA error Professional paper follows guidelines for Writing a Professional Paper.	2 total grammar, spelling, punctuation, reference, citation, or APA errors Professional paper follows few guidelines for Writing a Professional Paper. Project Plan-Phase 2: Week 6 Risk Management	3 total grammar, spelling, punctuation, reference, citation, or APA errors Professional paper does not follow guidelines for Writing a Professional Paper or professional paper not included		4 or more total grammar, spelling, punctuation, reference, citation, or APA errors
Format Subtotal						_____of  10 points
Total Points							_____of  100 points

 

Appendix A: Responsible, Accountable, Consulted, Informed, (RACI) Chart

 

Project Tasks – Major	Team Member   (RAC or I)	Team Member   (RAC or I)	Team Member   (RAC or I)	Team Member   (RAC or I)
Project Tasks – Subtasks

Explain terms in professional paper: R = Responsible          A = Accountable        C = Consulted                    I = Informed. Add more rows as needed to include ALL team members and tasks.

Appendix B: Risk Register

Project _____________Risk Register

(name)

Version:                                                                               Date:

No.	Rank	Category	Risk	Description	Triggers	Potential Responses	Probability	Impact	Risk Owner	Status

 

 

 

Column Heading Clarification

No. (#): This is the risk number from your Risk Analysis.

Rank: Use the following risk ranks to rank each risk in relation to their risk event probability.

Rank of 1 = 1–9%; Rank of 2 = 10–19%; Rank of 3 = 20–39%; Rank of 4 = 40–59% and Rank of 5 = 60–99%

Rule of thumb (ROT): List the risks in order of rank from the highest probability to the lowest. This table gives you an easy way to scan your top threats while monitoring all of your potential risks.

Category:  Where the risk falls in relation to the project (e.g. project risk, people risk, and hardware/software)

Risk: Describes what the risk is briefly; for example, whether the risk is from new technology or new partnering relationships.

Description: Describes the risk event in more detail and helps clarify to the identified risk. (e.g., vendor is new /experienced, new technology)

Triggers: Explain the symptoms that you identify as indicators that the risk event is occurring. (e.g., conflicts)

Potential Responses: What we should do if a risk is triggered (e.g., keep to plan, intervene with xxxx)

Probability: The chance of this risk event occurring rated as high, medium, or low

Impact: The effect the risk could have on the project and is rated as high, medium, or low

Risk Owner: This is the person who is accountable for the risk. He or she is responsible for enacting the risk-management plan for this event in conjunction with the PM.

Status: This is whether or not the risk event occurs.

Occurred:   The actions taken and outcomes from the risk event would be stated here, along with a description of the actual impact it had on the project.

Not occurred but still a potential risk:  While the risk event has not happened but still has the potential to occur, it describes the primary prevention strategies that are in place and lists the team members responsible for carrying out those actions or strategies.

No longer a risk:  If the risk event did not occur and is no longer a potential threat, the details of this classification change would be described here. For example, once all of the hardware is obtained, the potential hardware procurement risks would be removed.

 

MORE INFO 

Risk Management and Human Resource Management Plans

Introduction

A Human Resource Management Plan is a document that explains how you will manage your people and their performance on the project. It describes all of the key roles and responsibilities, who is responsible for each one, and when they are involved in this process. This plan will help everyone involved know what to expect from each other during the project so they can work together as efficiently as possible.

The purpose of this document is to describe the process used to identify and measure the risks to project activities, and the methods and procedures used to monitor and control risk throughout the life of the project.

The purpose of this document is to describe the process used to identify and measure the risks to project activities, and the methods and procedures used to monitor and control risk throughout the life of the project.

The first step in identifying potential risks is to review past projects or other similar transactions where similar problems were experienced. This information can be used as a baseline against which new projects are compared. For example, if you have worked on several projects with similar customer requirements that required significant changes in scope or cost from initial estimates due to delays in meeting delivery dates, those experiences will assist you when determining what type of issues might occur during your next assignment with this client. The same goes for other types of analyses such as financial planning analyses or market studies that may reveal trends within industries where clients operate–or whether there are any common denominators among competitors’ offerings; these insights can help inform decisions regarding how best approach each aspect of managing risk within their organization’s operations

The purpose of this document is to provide an overview of the Human Resource Management Plan for this project.

The purpose of this document is to provide an overview of the Human Resource Management Plan for this project.

The process used to identify and measure the risks to project activities, as well as methods and procedures used to monitor and control risk throughout the life of the project will be discussed here.

Project Roles and Responsibilities

Project managers are responsible for the overall success of a project. They are in charge of including all stakeholders, communicating with them and keeping them informed about the progress of their projects. The project manager has to be able to keep track of all tasks assigned by other team members and make sure they are completed on time or even before deadline if possible.

Project team members should be aware that they will be working closely together as part of one large task which may span over several months or years depending upon how long it takes you to complete any given task (i.e., if you’re building a house then there is usually more than just one person working on each room). You’ll need someone who can communicate well with others too – this means having good listening skills so that everyone knows what they need and wants from each other regularly as well

Key Stakeholders Matrix

The Key Stakeholders Matrix is a tool to help you identify and prioritize your key stakeholders. It can be used during the planning stage of projects, but it’s even more useful when you’re working on an existing project and need to understand who is important in order to make sure that their needs are being addressed.

The goal of this matrix is to help you determine which people or groups need to be involved with any given project, so you can identify what resources will be needed from them.

You’ll want to start by identifying all possible stakeholders for each type of project:

• Who could potentially have an impact on my work?

• Who should I include?

This section takes a look at how best to organize your resources for your project

This section takes a look at how best to organize your resources for your project.

Project Roles and Responsibilities

The purpose of this document is to provide an overview of the Human Resource Management Plan for this project. It should include:

• Project Roles and Responsibilities (including who will do what)

• Key Stakeholders Matrix (for identifying and communicating with key stakeholders)

Project Communications Plan Project Risk Management Plan Project Procurement Management Plan

Conclusion

You can use the information from these documents as a foundation for creating your own HR plan and risk management plan. The key takeaway from this section should be that writing up your own HR plan is a good idea if you want to help your business thrive in an increasingly competitive environment.